ACCOUNTING COORDINATOR

Applicants must apply on-line at our website: www.westernvawater.org/careers

SUMMARY OF JOB

Under general supervision, performs complex paraprofessional accounting, finance, work and accounts payable and/or accounts receivable functions in the Finance.  Reconciles and resolves financial accounting discrepancies. Prepare and input journal entries.  Maintain fund accounts/general/ledger accounts. Reconciles payroll/bank statements. Process vendor invoices, checks accuracy/codes of expenditure accounts and schedules payments.   Assists with needs of annual audit and budget.  Associate’s degree in Accounting or Finance supplemented with course work in related field plus two (2) or more years of relevant experience plus some experience in reconciling payroll records.   Governmental accounting experience preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following: Other duties may be assigned or scheduled.

• Cover Finance and assist employees with inquiries.
• Monitor and review accounting related system reports for accuracy and completeness.
• Resolve financial accounting discrepancies.
• Assist in the general ledger chart of accounts.
• Prepare and input journal entries.
• Assist in month end/year end close of general ledger processes.
• Prepare financial records for review by independent auditors.
• Set up and maintains file system.
• Maintain fund accounts, general and ledger accounts.
• Process accounts receivable.
• Account for funds received.
• Reconcile bank statements.
• Reconcile payroll accounts with Finance on a monthly basis.
• Assist in yearly budget process.
• Process vendor invoices, checks accuracy, codes expenditure accounts and schedules payment.
• Collect and compile information for accounting, fiscal, statistical and similar reports.
• Provide administrative support to the Director of Finance and Finance department as needed.
• Assist Director of Finance and Finance Manager with special projects as needed.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work with minimal supervision.
• Ability to work safely and obey all safety rules.
• Ability to communicate effectively, both verbal and in writing.
• Ability to establish and maintain effective working relationship with coworkers, other Water Authority departments and the general public.
• Ability to read and interpret documents such as safety rules, employee handbook, and software instructions, and procedure manuals.
• Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form.
• Ability to work alone or in a team environment.
• Willingness and ability to work scheduled and non-scheduled overtime, on occasion travel to local banks or local Water Authority Divisions and attend evening meetings and seminars as requested.
• Ability to use 10-key calculator by touch.
• Must possess and maintain a good work ethic with a strong emphasis on good attendance, reporting to work on time, completing job assignments in a timely manner, maintaining a good work attitude, performing all job duties as assigned and/or scheduled.
• Working knowledge of generally accepted accounting principles (GAAP) and specific accounting rules applicable to an Enterprise Fund.
• Displays comfort in working on a system implementation team, being an active member and providing input and feedback.
• Must have knowledge of rules, regulations and ordinances administered by the Finance department, comprehensive knowledge of administrative techniques, as well as a comprehensive knowledge of business communications, spelling and business mathematics.
• The ability to maintain the confidentiality of information handled in the department.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to think logically and analyze data.
• Intermediate knowledge of Microsoft Excel and Word.

EDUCATION and/or EXPERIENCE

Associate’s degree in Accounting or Finance from an accredited college or university supplemented with course work in related field plus two (2) or more years of relevant experience plus some experience in reconciling payroll records or equivalent combination of education and experience. Governmental accounting experience desired.

CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS

• Must possess a valid Virginia driver's license or have the ability to obtain one within 60 days of employment date. No more than six (6) demerit points on driving record if required to drive Water Authority vehicles.

PHYSICAL DEMANDS OF THE JOB

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                                            

• While performing the duties of this job, the employee is regularly required to walk, stand, and sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear.
• While performing the duties of this job, the employee is occasionally required to stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
• Specific vision abilities required by this job include ability to adjust focus. If corrective lenses are noted on driver’s license, the lenses must be worn when operating Authority vehicles.
• Repetitive movement using keyboard and/or office equipment is involved.
• Employee must be able to sit for an extended amount of time at a desk or workstation.
• Employee must regularly lift, carry and/or move up to 10 pounds and occasionally 20 pounds. Assistance is required on weight amounts above those listed. Failure to do so could result in injury and denied Worker's Compensation benefits.

WORK ENVIRONMENT ENCOUNTERED IN THIS JOB

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually low.
• Employee is subject to normal work conditions as required in an office setting.
• Employee may occasionally be subject to exposure to moderate or high noise level, extreme outside weather conditions, uneven, steep, slippery terrain conditions, dusty conditions and wet and/or humid conditions.

 GENERAL STATEMENT AND SELECTION GUIDELINES

The above statements describe the general nature and level of work assigned to in this job position. They should not be construed as an exhaustive list of all job duties or tasks performed by personnel so classified.

The following will identify the selection guidelines for job placement:

• WVWA application
• Rating of education, experience, training and qualifications
• Reference checks
• Interview with WVWA management team
• Applicant must pass a pre-employment physical and drug/alcohol test
• A criminal background check and social security number verification will be performed. The results must match information provided by the applicant on the WVWA application
• Job related test might be required and would be administered to all applicants applying for the position