Accounting Coordinator
SUMMARY OF JOB
Under general supervision, performs complex paraprofessional accounting, finance, work and accounts payable and/or accounts receivable functions in the Finance. Reconciles and resolves financial accounting discrepancies. Prepare and input journal entries. Maintain fund accounts/general/ledger accounts. Reconciles payroll/bank statements. Process vendor invoices, checks accuracy/codes of expenditure accounts and schedules payments. Assists with needs of annual audit and budget. Associate’s degree in Accounting or Finance supplemented with course work in related field plus two (2) or more years of relevant experience plus some experience in reconciling payroll records. Governmental accounting experience preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following: Other duties may be assigned or scheduled.
- Cover Finance and assist employees with inquiries.
- Monitor and review accounting related system reports for accuracy and completeness.
- Resolve financial accounting discrepancies.
- Assist in the general ledger chart of accounts.
- Prepare and input journal entries.
- Assist in month end/year end close of general ledger processes.
- Prepare financial records for review by independent auditors.
- Set up and maintains file system.
- Maintain fund accounts, general and ledger accounts.
- Process accounts receivable.
- Account for funds received.
- Reconcile bank statements.
- Reconcile payroll accounts with Finance on a monthly basis.
- Assist in yearly budget process.
- Process vendor invoices, checks accuracy, codes expenditure accounts and schedules payment.
- Collect and compile information for accounting, fiscal, statistical and similar reports.
- Provide administrative support to the Director of Finance and Finance department as needed.
- Assist Director of Finance and Finance Manager with special projects as needed.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work with minimal supervision.
- Ability to work safely and obey all safety rules.
- Ability to communicate effectively, both verbal and in writing.
- Ability to establish and maintain effective working relationship with coworkers, other Water Authority departments and the general public.
- Ability to read and interpret documents such as safety rules, employee handbook, and software instructions, and procedure manuals.
- Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form.
- Ability to work alone or in a team environment.
- Willingness and ability to work scheduled and non-scheduled overtime, on occasion travel to local banks or local Water Authority Divisions and attend evening meetings and seminars as requested.
- Ability to use 10-key calculator by touch.
- Must possess and maintain a good work ethic with a strong emphasis on good attendance, reporting to work on time, completing job assignments in a timely manner, maintaining a good work attitude, performing all job duties as assigned and/or scheduled.
- Working knowledge of generally accepted accounting principles (GAAP) and specific accounting rules applicable to an Enterprise Fund.
- Displays comfort in working on a system implementation team, being an active member and providing input and feedback.
- Must have knowledge of rules, regulations and ordinances administered by the Finance department, comprehensive knowledge of administrative techniques, as well as a comprehensive knowledge of business communications, spelling and business mathematics.
- The ability to maintain the confidentiality of information handled in the department.
- Ability to define problems, collect data, establish facts and draw valid conclusions.
- Ability to think logically and analyze data.
- Intermediate knowledge of Microsoft Excel and Word.
EDUCATION and/or EXPERIENCE
Associate’s degree in Accounting or Finance from an accredited college or university supplemented with course work in related field plus two (2) or more years of relevant experience plus some experience in reconciling payroll records or equivalent combination of education and experience. Governmental accounting experience desired.