EHS Training and Outreach Administrative Assistant, Facilities & Campus Services
Wake Forest University
Winston Salem, NC
Full-time
Administration / Clerical
Posted on May 1, 2024
Application Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
Working under minimal supervision assists the EHS Training and Outreach Manager with the development, implementation, and management of health and safety training programs as required by University policy and environmental, health, and safety regulatory agencies, and supports essential functions of the EHS Office.
Job Description
Essential Functions:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
Working under minimal supervision assists the EHS Training and Outreach Manager with the development, implementation, and management of health and safety training programs as required by University policy and environmental, health, and safety regulatory agencies, and supports essential functions of the EHS Office.
Job Description
Essential Functions:
- Support Environmental Health and Safety administrative operations with special projects, marketing, recordkeeping, events, and communications.
- Manage the administration of the EHS training program to meet departmental and regulatory requirements.
- Upload 300 and 300A data from Human Resources as required by OSHA.
- Maintain and update the University Chemical Inventory System.
- Support the Fire and Life Safety Team with data collection, data entry, and reporting.
- Experience working and communicating with diverse groups across all levels of the organization.
- Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness.
- Follows all University and departmental policies and procedures.
- Other duties as assigned.
- High school or GED with 3-5 years of related experience or an equivalent combination of education and experience.
- Excellent verbal and written communication (superior grammar, composition, editing, and proofreading) skills; strong interpersonal skills; professional demeanor; exceptional attention to detail.
- Highly proficient in Microsoft Word and Excel; WordPress/Website management, Google Suite Applications, Adobe Acrobat, Zoom, and various social media platforms; knowledge of ERP software preferred. Ability to adjust to new and changing computer systems and to update skills continually.
- Ability to interact effectively with a variety of professionals, both internally and externally on time-sensitive and regulatory matters.
- Strong interpersonal and communication skills and the ability to work effectively and develop relationships with a wide range of constituencies in a diverse community.
- Must be detail-oriented and highly organized.
- Knowledge of applicable environmental and safety regulations and guidelines established by Federal, State, and Local Governing Authorities such as North Carolina Department of Environmental Quality, North Carolina Department of Labor and Forsyth County Department of Environmental Assistance and Protection.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
