Research and Administrative Coordinator

Virginia Tech   Blacksburg, VA   Full-time     Administration / Clerical
Posted on September 15, 2021
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Job Description

The Research and Administrative Coordinator is the lead administrative and fiscal support for the management of large-scale interdisciplinary research proposals, grants and contracts involving faculty and staff members within the Center for Biostatistics and Health Data Science (CBHDS). In partnership with collaborating principal investigators (and their staff), this position leads the coordination of proposal development and submission of a high quality, complete, and compliant proposal. This position will also coordinate and serve as liaison with pre- and post-award staff in the Office of Sponsored Programs to facilitate award management. This position is also responsible for management of the Center’s funds, including: award fund allocation to CBHDS personnel; monitoring award spending to ensure charges are allowable, allocable, and reasonable; budget forecasting; income and expense tracking; purchasing and reimbursements; completing annual reports for submission to funders. This position will also serve as the administrative lead for the center by leading hiring, calendar, travel, and meeting management and assisting the Director with preparation of correspondence, documents and presentations, as needed. In order for the selected candidate to be most successful, she/he will have strong experience in and a commitment to professional customer service and team coordination, demonstrated ability to communicate effectively, excellent organizational skills, and strong attention to detail.

Required Qualifications

Bachelor's degree in accounting, business, science, or related field or equivalent level of training and/or experience, with demonstrated expertise in budgeting and fiscal management. Strong interpersonal and communications skills, both written and verbal. Strong organizational and prioritization abilities, including the ability to work under pressure with multiple deadlines in a timely and accurate manner. Ability to work independently; proficient in MS Word, Excel, PowerPoint and Outlook. Experience with IRB, IACUC, IBC and COl policies and procedures.

Preferred Qualifications

Certified Research Administrator (CRA). Demonstrated experience with proposal submissions. Experience with policies and procedures of federal funding agencies (e.g., NIH, NSF, DoD). Experience in higher education. Experience with federal funding agency web submission sites such as Fastlane and Experience with management tools such as Summit, Banner, HokieMart and other Virginia Tech financial systems. Experience with Virginia Tech processes for managing labor re-distributions and personnel activity reports. Training and/or experience in technical writing and understanding of scientific research. Experience with website design and maintenance. Demonstrated ability to work with others, including faculty, students, staff, and Office of Sponsored Programs staff.

Pay Band


Appointment Type


Review Date

September 27, 2021

Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation of COVID-19 vaccination.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Betty Higginbotham at during regular business hours at least 10 business days prior to the event.