Receptionist / Admin Assistant

Virginia Tech   Blacksburg, VA   Full-time     Administration / Clerical
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Posted on June 28, 2021

Job Description

Serve as front office receptionist to include greeting visitors, answering phones, reserving conference rooms, and distributing mail. Provide support to Assistant Dean for Diversity, Equity, Inclusion and Belonging (DEIB) which involves demonstrating commitment to working with wide ranging and diverse populations, and an openness to all opportunities for collaboration. The ideal candidate will have strong customer-service work ethic, displaying proactive initiative, good judgement, a high-level of professionalism, organization, approachability, accessibility, and responsiveness to the diverse constituents we serve. This role must demonstrate ability to handle sensitive/confidential information with discretion. The ideal candidate must have excellent interpersonal and communication skills (verbal and written) and tact in addressing sensitive circumstances, with an ability to handle unique or challenging situations with compassion. Provide assistance as needed on high-priority tasks assigned to the dean’s office personnel. It is a highly visible position and will interface with individuals both within and external to the university. Administrative support to include scheduling meetings, maintaining detailed calendaring entries, organizing, and processing travel requests, scanning and filing, the creation of meeting materials and presentations, and managing orders through HokieMart and via other resources. This includes the development of PowerPoint presentations and Excel charts, composing and editing various documents, and creating mail merges. Individual will be responsible for reviewing, generating and analyzing mass data reports to highlight and summarize key information from various databases. Take minutes at committee and other meetings. Assist with event planning as needed. Manage office equipment maintenance and maintain office supply inventory. Handle data entry and transcription.

Required Qualifications

Experience providing high level administrative support and customer service in a professional office environment; proficiency with computer applications, strong organizational, communication and interpersonal skills; ability to maintain confidentiality; ability to organize and promptly process and prioritize varied assignments; ability to locate information from any source, using the web or university resources.

Preferred Qualifications

Associates/Bachelor's degree in a related field or equivalent work experience; composition, proofreading and editing experience; event planning experience; mail merge; and university experience; experience with HokieMart.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

7/8/2021

Additional Information

The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Samantha at sgagnet@vt.edu during regular business hours at least 10 business days prior to the event.