Virginia Tech

Blacksburg , VA
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Lead Administrative Manager

Virginia Tech
Blacksburg, VA Full-time
Posted on August 30, 2019

Job Description

Is responsible for performing and directing a variety of administrative business and educational functions in an academic department by managing the academic, administrative, operational, and human resources functions. This position must maintain knowledge of policies and procedures to guide the department head, staff, students, faculty, parents, board members, and other stakeholders to ensure compliance. Reporting to the department head, this position manages department operations with a high level of autonomy, directs the work of staff, students and wage employees to ensure timeliness to ensure a high level of customer service. Specific responsibilities include working closely with the department head to develop and manage the department budget, recruiting, hiring, contract review/approval routing, retaining faculty, providing oversight, organize, and track faculty progress toward tenure and other faculty performance measures. Engaging and cultivating students and alumni, working with faculty to develop the teaching /course schedule, timetable, advisory board activities, and other special projects. Uses excellent judgement and decision-making skills to ensure the integrity and professionalism of business services, records management, and compliance. Manage internal and external relations by effectively communicating with students, parents, alumni, and other stakeholders. Is responsible for approving financial, human resources, and academic actions.

Required Qualifications

Significant experience supervising and leading administrative and academic operations with a high degree of autonomy and/or a bachelor's degree that is equivalent to the above stated experience. Previous experience managing the operations of an entire department; demonstrated ability to work with confidential, complex, and sensitive information; customer service and detail oriented. Working knowledge of procurement and business principles with the ability to research, problem solve, analyze accounts, and create reports. Proficient knowledge of Excel and other Microsoft applications with the ability to work with complex data, create formulas, and import and export data. Ability to work with individuals from a variety of backgrounds and personality types to accomplish multiple tasks, strong communication skills and top notch interpersonal skills.

Preferred Qualifications

Experience in higher education, specifically academics and research. Experience managing and reporting on financial data that requires you to understand multiple funding sources, such as education and general funds, overhead, sponsored and foundation or private funding. Experience with financial, academic, and human resource management systems and processes specific to higher education, such as Banner (finance, HR, and student), HokieMart, Timeclock Plus, TEM, Depart, leave system, CashNet, Academic Works, Online I9 system, Microstrategies, PeopleAdmin, etc. Demonstrated knowledge and experience with preparing, reconciling and monitoring financial activity and preparing financial reports for Deans, other executives and advisory boards. Knowledge of university policies, procedures, and experience interpreting those policies to coach and direct the work of others to ensure compliance.

Pay Band


Salary Information

commensurate with experience

Review Date

September 12, 2019

Additional Information

The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire accommodation please contact the hiring department.