Virginia Tech

Blacksburg , VA
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Fiscal & Ops Coordinator

Virginia Tech
Blacksburg, VA Full-time
Posted on August 23, 2019

Job Description

The department of Mining and Minerals Engineering (MME) is seeking qualified applicants for the position of Fiscal and Operations Coordinator. The incumbent will work directly with MME faculty, staff, and students to facilitate our research, teaching, and service missions.

Fiscal functions include commercial invoicing, serving as departmental point of contact for travel requests and reimbursements, purchasing and receiving, processing VT Foundation transactions, and processing payroll funding changes and labor redistributions.

Serving as the Operations Coordinator, this role is directly responsible for daily operations, facilities, and physical operations of the department, International Support Services compliance, Personnel Activity Report (PARs) compliance, and event planning. This position regularly and effectively communicates with faculty, staff, students, and other university entities on behalf of the department and assists with the compilation and editing of materials related to Accreditation Board for Engineering and Technology (ABET) reporting. The incumbent is also responsible for ensuring departmental compliance with training requirements and maintenance of the Continuity of Operations Plan (COOP).

Required Qualifications

  • Bachelor's Degree or equivalent related training and/or experience.
  • Experience providing program and/or administrative support in an academic or professional office environment.
  • Proficiency in working with computer applications such as Word, Excel, Outlook, and Google Suite.
  • Experience in fiscal support and record management.
  • Strong organizational skills with the ability to handle multiple concurrent tasks.
  • Ability to interact comfortably with individuals in a diverse multicultural environment.

Preferred Qualifications

  • Experience working in a higher education environment.
  • Previous experience related to the mining industry.
  • Experience with financial systems and procedures specific to VT such as Banner, VTF Banner, Hokiemart, Labor Redistribution system, TEM, TimeClock, CashNet and others.
  • Experience with VT Banner and previous experience with personnel transactions (e.g., pay transactions, labor redistributions, and visa regulations.)
  • Experience working with international students, faculty, and scholars and familiarity with nonimmigrant visa requirements.
  • Knowledge of university, college, and Commonwealth policies and procedures relevant to financial processes such as purchasing, travel arrangements and reimbursements, and funds handling.

Pay Band


Salary Information

Commensurate with experience

Review Date


Additional Information

The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire accommodation please contact the hiring department.