Administrative Assistant - Owens

Virginia Tech   Blacksburg, VA   Full-time     Administration / Clerical
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Posted on July 6, 2021

Job Description

Provides clerical and administrative support for Owens Dining Center. Duties include answering phones, message delivery, scheduling meetings, ordering supplies, processing mail, copying, typing and processing administrative documents. Responsible for file establishment, maintenance, and handling. Also responsible for Human Resources administrative duties such as employment paperwork and electronic documentation. Maintains confidential employee files. Works with SA Human Resources for employment paperwork and electronic documentation during hiring process. Responsible for processing Worker's Compensation claims; processing salary leave reports, wage payroll and files. Reconciles time worked, payroll and leave reports. Prepares daily deposits and credit card log, as needed, in absence of Cash Office Supervisor. Maintains bulletin boards and pleasant office appearance. Receives visitors and employees in a courteous manner and ensures customer satisfaction.

Required Qualifications

Previous office administration experience with evidence of processing complex reports, spreadsheets, invoices, payroll/leave administration, Worker's Compensation materials, handling confidential material, and confidential personnel file maintenance. Knowledge of standard office communications and procedures. Strong bookkeeping and word processing skills with emphasis on efficiency, accuracy, and organization. Experience preparing deposits, and processing related paperwork. Excellent customer service and communications skills both verbal and written to a diverse group of people in a friendly courteous manner. Ability to work independently with little supervision, prioritizes work, and performs multiple functions simultaneously. Demonstrated ability to operate within a team based environment.

Preferred Qualifications

Demonstrated knowledge of computers including Windows 2000/NT, Microsoft Office, Outlook, and automated accounting, payroll and inventory systems. Knowledge of ServSafe and HACCP policies and procedures.

Pay Band


Appointment Type


Salary Information

$29,000-$34,000 depending on experience

Review Date

July 19, 2021

Additional Information


The successful Candidate will be required to have a criminal conviction check

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Carolyn Hanneman at during regular business hours at least 10 business days prior to the event.

About Student Affairs:

Student Affairs’ Aspirations for Student Learning serve as a framework for our roles as educators as we work alongside students to encapsulate their learning into a strengths-based discovery of their talent so they may: commit to unwavering curiosity; pursue self-understanding and integrity; practice civility; prepare for a life of courageous leadership; and ultimately, embrace Ut Prosim as a way of life. We operationalize these aspirations through ExperienceVT whereby we work alongside undergraduate, graduate and professional students to create a customized plan for their experience designed to accomplish their individual goals. We measure our success by the success of our students. To that end, we will do whatever it takes to support the individual well-being and success of every student at Virginia Tech.