Virginia Tech

Blacksburg , VA
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Administrative Assistant

Virginia Tech
Blacksburg, VA Full-time
Posted on August 21, 2019

Job Description

Provides general administrative assistance to the Dean of Students including, but not limited to: maintaining the calendar and scheduling appointments, general correspondence, travel arrangements in conjunction with Planning and Operations, meeting minutes (attendance and distribution), department leave reports, procurement of office supplies to support the Dean of Students team, project/program management support as needed, and offer initial triage support to students, families, or partners and refer to appropriate staff member. Primary responsibility for office management, reception, and frontline customer service.

Required Qualifications

Associate’s Degree and/or equivalent training and experience in event management, office administration, public administration, or related area. Experience with handling special projects, events and programs. Experience with maintaining appointments and/or calendar for executive level management. Experience with administrative support for student advocacy and/or case management. Experience supervising office personnel. Experience supporting faculty in a complex academic environment; handling sensitive and confidential information and documents. Exceptional interpersonal skills; excellent organizational skills; and demonstrated ability to communicate in a professional and courteous manner; work independently without supervision; and organize and prioritize a variety of competing demands.

Preferred Qualifications

Preferred qualifications: Experience with Windows, Microsoft Office including Word, Excel, PowerPoint, Project, and Outlook, automated payroll/HR systems (Banner). 

Pay Band


Salary Information

Commensurate with experience, with a budget maximum of $32,000.

Review Date

For full consideration, please apply on or before review date of August 28, 2019.

Additional Information

The successful candidate will be required to have a criminal conviction check

About Virginia Tech

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire accommodation please contact the hiring department.

Student Affairs at Virginia Tech enhances the student experience by fostering an inclusive, innovative, caring, and learning-centered environment. Staff are actively engaged in the lives of students, and are committed to providing outstanding programs and services that enhance student development and enrich the quality of campus life. As such, staff strive to engage every student in the Division’s five Aspirations for Student Learning, which include: creating a community that commits to unwavering curiosity, pursues self-understanding and integrity, practices civility, prepares others for a life of courageous leadership, and embraces the University’s motto Ut Prosim as a way of life.

The Dean of Students office supports all students, and provides assistance and advice in times of crisis or need, playing a vital role among students, parents, and families within the Virginia Tech community. The office assists with individual student or family emergencies; coordinates with partners in Student Affairs to respond quickly and appropriately to student crises; provides student emergency loans; provides training for the university on-call team; convenes the student death response team; serves as a liaison with campus ministers; and advises faculty on classroom behavior issues. A member of the office staff is on-call 24 hours a day, seven days a week. Team members are trained to help students and their families determine the best course of action if the student is in a crisis situation, needs medical care, requires a referral to other professionals, or simply needs to talk.