Administrative Assistant

Virginia Tech   Blacksburg, VA   Full-time     Administration / Clerical
Posted on September 3, 2021
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Job Description

The Center for Refugee, Migrant, and Displacement Studies is seeking a qualified and highly
motivated individual to provide administrative support to the director and center
team. Responsibilities include coordinating personnel transactions and paperwork,
maintaining paper and electronic records/databases, preparing correspondence and reports,
planning and arrangements for events, arranging travel and processing payments, creating
documents/flyers, and approving student intern hours.

The Center for Refugee, Migrant, and Displacement Studies is a research center conducting, supporting, and promoting research in displacement. In addition to conducting research on displacement-related topics, we also work with students, faculty, staff, and community members to identify pressing needs to address. With over 70 affiliated faculty and staff, we organize a speaker series, experiential learning and research opportunities through internships and assistantships, and partnerships with local and state organizations.

Required Qualifications

Excellent interpersonal and communication skills with the ability to interact effectively with students, staff, faculty, community, and other departments; strong organizational and managerial skills; strong editing and proofreading skills; experience with budget reconciliation and preparation of financial reports; experience with current office software for word processing, spreadsheets, email, and databases; ability to coordinate events; ability to understand and apply policies and procedures.

Preferred Qualifications

Experience working in an academic department or center; knowledge of university policies and procedures; experience with a large relational database such as Banner; experience with purchasing systems such as HokieMart; experience with course management systems such as Canvas; experience with website maintenance in platforms such as WordPress or Wix.

Pay Band

1500 Hour Wage  - 3

Appointment Type


Salary Information

Commensurate with experience

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation of COVID-19 vaccination.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Katrina Powell at during regular business hours at least 10 business days prior to the event.