Administrative Assistant and Media Support Specialist

Virginia Tech   Blacksburg, VA   Full-time     Administration / Clerical
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Posted on July 9, 2021

Job Description

The Administrative Assistant and Media Specialist provides support to the Director of the Virginia Tech Institute for Policy and Governance (VTIPG) and IPG Faculty.

Responsibilities of the position include: managing the director's calendar; maintaining project, research, and student files; preparing documents and correspondence; assisting with light research including obtaining documents and publications; providing logistical support for meetings, seminars, workshops, and events; and coordinating national and international travel.  Coordination of Institute meetings and logistics and support to special events.

In addition, this position maintains the institute’s website, posts commentaries to the website along with general updates (using content management systems), prepares quarterly newsletter, drafts media summary of Institute initiatives and projects, supports Institute faculty and staff, and provides backup for the Fiscal Technician. The Administrative Assistant also serves as the leave manager for the Institute maintaining leave schedules and compliance with leave reporting and policy.

Required Qualifications

Previous administrative experience in an academic or professional office environment.
Proficiency utilizing various office software for functions such as word processing, spreadsheets, electronic mail, desktop publishing and database maintenance.
Experience working with accounts payable transactions.
Ability to understand, and apply complex state and university policies and procedures.
Ability to summarize and communicate policies to new employees and when policy changes.
Excellent communication skills with emphasis on telephone and office etiquette.
Strong interpersonal, organizational and multitasking skills, and ability to work collaboratively and independently.
Ability to summarize content for media and other communication.
Must be dependable, show initiative, be able to work effectively as part of a team, and interact comfortably and courteously with individuals in a diverse multicultural environment.

Preferred Qualifications

Bachelor's Degree in business, marketing or related field or equivalent education, training and/or experience.
Previous experience providing professional level support in an academic office environment including preparing professional business correspondence, spreadsheets and data.
Demonstrated proficiency with current computer software such as word processing (Microsoft Word and Publisher).
Experience with website content management systems for updates.
Experience such as working with spreadsheets, electronic calendars, email and events coordination and management.
Experience and skills with social media management.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

Wednesday, July 28th, 2021

Additional Information

The successful Candidate will be required to have a criminal conviction check.

About IPG

Home | Institute for Policy and Governance | Virginia Tech (vt.edu)

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Roslyn Garrison at roslyng@vt.edu during regular business hours at least 10 business days prior to the event.