Contracts Officer

Virginia Community College System   Roanoke, VA   Full-time     Finance
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Posted on July 2, 2021

Contracts Officer

Under their direct supervisor the Contract Officer procures a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center.

The position:
• Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of simple and complex procurement methods.
• Receives demand signals and purchases goods and services above the small purchase threshold.
• Ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies.
• Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness.

KSA's:
• Ability to make sourcing decisions for moderately complex to complex procurement of supplies, equipment, and services.
• Ability to develop and comprehend moderately complex solicitation and contract documents, including the ability to interpret procurement-related law and policies and apply that knowledge.
• Ability to proficiently use automated procurement systems (e-procurement) to review and process requisitions through to a purchase order and acknowledgment.
• Ability to analyze quotes, bids, and proposals and make appropriate purchasing decisions.
• Ability to fully manage procurement process for assignments from the need through the purchase order, including order status and invoicing discrepancies.
• Demonstrated ability to exercise sound judgment, solve problems, and attend to detail in a fast pace, team oriented and customer service oriented environment.
• Demonstrated ability to provide exceptional customer service to internal and external customers in a professional manner.
• Ability to complete assignments following procedures & processes within the policies & laws.
• Ability to express thoughts clearly both verbally and in writing.
• Ability to maintain confidentiality.
• Ability to use the computer hardware and software required, including proficiency in MS Office.

Preferred KSA's:
• Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures.
• Working knowledge of Commonwealth of Virginia & VCCS procurement policies (VPPA, APSPM, etc.).
• Working knowledge of eVA (state procurement system) and AIS/PeopleSoft.

Required Qualifications:
• Associate's degree from an accredited institution, or equivalent education and experience.
• Experience in a customer service environment
• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications.

Preferred Qualifications:
• Bachelor's degree from an accredited institution, or equivalent education and experience.
• Multiple years of procurement experience
• Procurement experience in higher education and/or state government.
• Professional procurement certification(s): Virginia Contracting Officer (VCO), Certified Public Procurement Buyer (CPPB), Certified E-Procurement Professional (CEPP) or other nationally recognized procurement certification.

Background Check Statement:
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO STATEMENT: The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.