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Contracts Officer

Virginia Community College System
Daleville, VA Full-time
Posted on February 3, 2020

Contracts Officer


Position Number: 27000365

Agency: Shared Services Center

Department: SSC - Procurement Services (Shared Services)

Work Location Code: SSC

Hiring Range: Salary commensurate with experience and education.

Emergency/Essential Personnel: No

EEO Category: B-Professionals

Full Time or Part Time: Full Time

Work Schedule: 8am-5pm

Sensitive Position: No


Job Description
Under their direct supervisor the Contract Officer procures a wide variety of goods and services for the 23 VCCS colleges, the System Office and the Shared Services Center. The position:


  • Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of simple and complex procurement methods.
  • Receives demand signals and purchases goods and services above the small purchase threshold.
  • Ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCCS policies.
  • Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness.


Required KSA's

  • Ability to make sourcing decisions for moderately complex to complex procurement of supplies, equipment, and services.
  • Ability to develop and comprehend moderately complex solicitation and contract documents, including the ability to interpret procurement-related law and policies and apply that knowledge.
  • Ability to proficiently use automated procurement systems (e-procurement) to review and process requisitions through to a purchase order and acknowledgment.
  • Ability to analyze quotes, bids, and proposals and make appropriate purchasing decisions.
  • Ability to fully manage procurement process for assignments from the need through the purchase order, including order status and invoicing discrepancies.
  • Demonstrated ability to exercise sound judgment, solve problems, and attend to detail in a fast pace, team oriented and customer service oriented environment.
  • Demonstrated ability to provide exceptional customer service to internal and external customers in a professional manner.
  • Ability to complete assignments following procedures & processes within the policies & laws.
  • Ability to express thoughts clearly both verbally and in writing.
  • Ability to maintain confidentiality.
  • Ability to use the computer hardware and software required, including proficiency in MS Office.


Preferred/ Qualifications:

  • Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures.
  • Working knowledge of Commonwealth of Virginia & VCCS procurement policies (VPPA, APSPM, etc.).
  • Working knowledge of eVA (state procurement system) and AIS/PeopleSoft.


Required Qualifications

  • Associate’s degree from an accredited institution, or equivalent education and experience.
  • Multiple years of procurement experience.
  • Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see for more information on VCA & VCO certifications.


Preferred Qualifications

  • Bachelor’s degree from an accredited institution, or equivalent education and experience.
  • Procurement experience in higher education and/or state government.
  • Professional procurement certification(s): Virginia Contracting Officer (VCO), Certified Public Procurement Buyer (CPPB), Certified E-Procurement Professional (CEPP) or other nationally recognized procurement certification.


Please visit to apply.


Operation of a State Vehicle: No

Supervises Employees: No

Required Travel: 10%


Posting Number: CLS_050P

Job Open Date: 01/30/2020

Job Close Date: 02/16/2020

Agency Website:

Contact Name: Human Resources


Phone Number: 540-591-4003


Virginia Commonwealth University is an equal employment/affirmative action employer. Women, minorities, and persons with disabilities are encouraged to apply.