Administrative Assistant
Administrative Assistant
Roanoke Higher Education Center (RHEC) is seeking a part-time administrative assistant to coordinate the efforts of the RHEC Foundation. This individual will report to the Executive Director (ED) and provide support to the Executive Director (Foundation President), Director of Finance and Administration (Foundation Treasurer), and to members of the Foundation Board with regard to maintaining activities and contributions. The successful candidate should be a self-starter with excellent organizational and time management skills. The candidate should possess good oral and writing skills combined with a professional appearance and excellent interpersonal skills. The successful candidate can expect to work a flexible schedule of approximately ten (10) hours per week.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Monitor progress of fundraising priorities and financial goals
• Assist the ED in developing criterion for applying for scholarships
• Develop marketing materials, prepare reports, schedule and attend Foundation Board meetings
• Match Board members to potential donors
• Send reminders to Board members for annual giving
• Follow up with assignments between the Board and donor
• Assist ED in making appointments with donors
• Develop and maintain donor profiles and outreach efforts
• Maintain Donor Management System
o Maintain a current and accurate list of donors
o Upload credit card receipts for donations in Donor Management System
o Create thank you letters
o Generate tax reports
o Generate monthly reports from Donor Management System to assist with reconciliation
o Assist in resolving variances between the Sage Accounting and the Donor Management System
o Generate ad hoc reports from Donor Perfect as needed
• Receive and process donation checks
REQUIREMENTS:
• Bachelor's degree from an accredited college or university
• At least five (5) years of experience as an administrative assistant
• Experience in marketing, advertising, public relations or a related communications field
• Proficiency with Microsoft Office, internet, social media and donor management software
PREFERRED REQUIREMENTS:
• Experience in higher education fundraising
• Proven success in building productive relationships with management, business leaders, staff, boards and donors
• Previous experience in monitoring contributions and donations
• Experience with Donor Perfect software system
EOE M/V/H