Deputy Clerk II

Roanoke County   Roanoke, VA   Full-time     Administration / Clerical
Posted on June 14, 2022
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GENERAL DESCRIPTION

The position is in the CRIMINAL Division.  The Deputy Clerk is responsible for covering court and preparing orders.  Entering and updating information in CCMS, FAS, and CIS.  Interacting with Judges, law enforcement officers, attorneys, and defendants on a day-to-day basis.  Assist co-workers within the office and other offices as needed by answering phones and helping in any area as needed in the Criminal Division.  Maintain proper working relationships with co-workers as well as the public and other offices.  Assist defendants and their families.  Direct the defendant to the appropriate court ordered programs.  Assist with preparing restricted licenses.  Assist Law Enforcement Officers and agencies with any requests., filing search warrants, and obtaining information.  Operate all equipment as necessary.  Duties require accuracy and a close attention to detail as well as confidentiality.  Performs other related duties as required.

ESSENTIAL JOB FUNCTIONS

  • Prepares a variety of court orders and prepares various reports for submission to the State Supreme Court and other offices.
  • Composes correspondence, often over own signature, to attorneys, fiduciaries, and the general public, to clarify requirements for certain legal transactions or to interpret points of law.
  • Assists with the training and supervision of subordinate deputy clerks or other personnel in office and/or courtroom.
  • Attends docketing sessions with judges and attorneys. Dockets (schedules) court hearings based upon information exchanged during sessions. Distributes dockets to involved parties.
  • Operates or supervises the operation of microfilm equipment and/or computerized document imaging scanners and related equipment

 

NON ESSENTIAL JOB FUNCTIONS

  • Performs the work of Deputy Circuit Court Clerk I as needed.

REQUIREMENTS/PREFERENCES

Education
Required: High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.
 
Experience
Required: Considerable experience in the office of the Clerk of the Circuit Court.
 
Certifications/ Licenses
 None
 
Knowledge, Skills and Abilities
  • General knowledge of the Circuit Court system and its operations
  • Thorough knowledge of standard office terminology, procedures and techniques
  • Ability to operate and instruct others on the operation of a variety of office equipment
  • Ability to communicate effectively and tactfully with the public and other employees
  • Ability to perform arithmetical computations
  • Ability to read and understand legal documents
  • Ability to follow oral and written instructions
  • Ability to maintain confidentiality of information handled within the office
 
Additional Requirements
Subject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.
 
Supervisory Responsibilities
May supervise others as assigned

OTHER INFORMATION

Part-time employees are not eligible for employee benefits.

Full-time employees are eligible for a comprehensive benefit package that includes:

  • Progressive Flexible Leave Plan with cash-in option
  • Twelve paid holidays
  • Short Term Disability Insurance 
  • Long Term Disability Insurance
  • Health, Vision and Dental Insurance
  • Life Insurance
  • Flexible Spending Accounts - Medical and Dependent Care
  • Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.
  • Tuition Reimbursement
  • Employee Assistance Program
  • Credit Union Membership
  • Deferred Compensation Plan with County Match