Deputy Clerk I
- GENERAL DESCRIPTION
The DCI position in Deeds and Land Records’ primary focus is to process/record all land related documents for Roanoke County properties. This is achieved by customers coming into the office, or by mail and e-recording. This position will assist in answering multiple phone lines and the public when they come into the office. This position also assists with the issuing of concealed handgun permits, marriage licenses, notaries and marriage rites; as needed. Performs other duties as assigned.
- ESSENTIAL JOB FUNCTIONS
- Issues various licenses to the public by entering prescribed information on application forms, receiving and recording fee payments, issuing receipts, administering oaths when required, and completing licenses by stamping or machine printing information on standard forms.
- Prepares a variety of legal instruments such as judgments, financing statements, subpoenas, fieri facias, and capias, on standard forms which require the insertion of names, action to be taken, and other required information.
- Calculates taxes and fees, using appropriate schedules, for various legal transactions.
- Qualifies public officials and notaries public by ascertaining that required documents are in order and administering the appropriate oath.
- Indexes legal documents such as deeds, wills, and licenses into the computerized system.
- Operates microfilm equipment to produce film of various documents, may also process, duplicate and splice film.
- REQUIREMENTS/PREFERENCES
- EducationRequired: High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.ExperienceRequired: Some experience in legal field, court system, or related area.Knowledge, Skills and Abilities
- Thorough knowledge of standard office terminology, procedures and techniques.
- Ability to operate a variety of office equipment including a personal computer and other information processing equipment, a computerized cash register, and video recording equipment
- Ability to communicate effectively and tactfully with the public and other employees
- Ability to perform basic arithmetical computations
- Ability to read and understand legal documents
- Ability to follow oral or written instructions; learn various functions and operations of the Circuit Court; and to maintain the confidentiality of information handled within the office.
Additional RequirementsSubject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job descriptionSupervisory ResponsibilitiesNone - OTHER INFORMATION
- OVERALL PHYSICAL STRENGTH DEMANDSEDENTARYLift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time.PHYSICAL DEMANDSC = Continuously5.5 to 8+ hours dailyF = Frequently2.5 to 5.5 hours dailyO = OccasionallyUp to 2.5 hours dailyR = RarelyLess than 1 hour per weekN = NeverNever occursCodePhysical DemandCodePhysical DemandOStandingFSittingOWalkingRLiftingOCarryingRPushing/PullingFReachingFHandlingCFine DexterityRKneelingOCrouchingRCrawlingOBendingRTwistingNClimbingRBalancingCVision (Correction Required)CHearingFTalkingNFoot Controls (driving, operation of equip, etc.)ENVIRONMENTAL FACTORSD = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyR - RarelyN = NeverCodeHealth and SafetyCodeEnvironmental FactorsNMechanical HazardsRDirt and DustNChemical HazardsNExtreme TemperaturesNElectrical HazardsNNoise and VibrationNFire HazardsNFumes and OdorsNExplosivesNWetness/HumidityNCommunicable DiseasesNDarkness or Poor LightingNPhysical Danger or AbusePRIMARY WORK LOCATIONOffice EnvironmentMACHINES, TOOLS, EQUIPMENT, WORK AIDSPersonal computer, copier, fax, microfilming equipment, cash register and other standard office equipmentPROTECTIVE EQUIPMENT REQUIREDNA
Part-time employees are not eligible for employee benefits.
Full-time employees are eligible for a comprehensive benefit package that includes:- Progressive Flexible Leave Plan with cash-in option
- Twelve paid holidays
- Short Term Disability Insurance
- Long Term Disability Insurance
- Health, Vision and Dental Insurance
- Life Insurance
- Flexible Spending Accounts - Medical and Dependent Care
- Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.
- Tuition Reimbursement
- Employee Assistance Program
- Credit Union Membership
- Deferred Compensation Plan with County Match