Administrative Assistant-COM Preclinical Education

General Summary:

Performs administrative duties in support of a PNWU department or program including scheduling meetings and appointments, organizing events, managing projects, and managing communication with both internal and external stakeholders. Additionally, this job supports continuing education and accreditation activities, supports committees, and assists with meetings, courses, and assessments.

Essential Job Functions:

•  Completes general administrative tasks for a PNWU department or program. This may include proofreading and editing, coordinating scheduling for meetings and events, planning events, and assisting with project management. 
•  Manages communications via mail, email, and phone.  
•  Support planning and execution of major COM events including the White Coat ceremony, COM Commencement and Hooding ceremony, and others as assigned. 
•  Support department chairs and faculty in the departments of Internal Medicine, Clinical Medicine, Anatomy, and Biomedical Sciences with administrative tasks as needed. 
•  Provide administrative support to the COM Student Progress Committee and other COM committees as assigned. 
•  Monitors office supply inventory and order supplies as necessary. 
•  Performs other related duties as assigned and based on departmental need. 

Education:

• Required: High School Diploma or GED

Experience:

• Required: 1-3 years

Desired Skills, Knowledge and Abilities:

Skill in effective communication (both written and oral); skill in independent decision making; skill in performing a variety of duties, often changing from one task to another of a different nature; skill in problem solving; knowledge of administrative procedures and practices; knowledge of computer and network operating systems; knowledge of customer service principles and practices; knowledge of project management principles, processes, and techniques; ability to apply effective and accurate data entry and typing skills; and ability to operate relevant equipment required to complete assigned responsibilities for the position.