PAYROLL SPECIALIST
East Greenbush Central School District is seeking Payroll Specialist.
ASSIGNMENT: Central Administration
CLOSING DATE: January 5, 2021
MINIMUM QUALIFICATIONS:
A. Graduation from a regionally accredited or New York State college with an Associate’s Degree and three
(3) years of full time paid experience in payroll transactions, payroll data entry, auditing, tax withholdings,
garnishments or support collection calculations; OR
B. Graduation from high school or possession of a high school equivalency diploma and five (5) years of full
time paid experience in payroll transactions, payroll data entry, auditing, tax withholdings, garnishments or
support collection calculations.
TYPICAL WORK ACTIVITIES:
Generates payrolls in an automated environment including time entry and computer processing of pay runs;
Prepares bi-weekly payroll including gross and net figures, retirement loans, garnishes, tax sheltered
annuities, routine deductions, etc. for all employees;
Processes changes to payroll such as direct deposits, personnel change forms, deferred compensation and
garnishments, etc.
Generates the issuance of checks, closing of payrolls and related reports for internal and external use
Adjust salary figures for individual employees based on hours worked, and in the case of teachers, on credit
hours and degrees earned
Adjusts annual salaries for personnel based on contract provisions
Responds to inquiries from employees regarding payroll information
Interacts with outside agencies regarding payroll information, such as retirement system, social security and
bank salary verifications
Prepares confidential source data related to salaries and fringe benefits to aid administrators in contract
negotiations
Processes annual report for payment in kinds, W2 forms and the US Department of Labor Reporting
Verifies and distributes salaries to appropriate accounts, prepares report for Treasurer to transfer correct
amounts to trust and agency and payroll account
Processes a variety of transactions involving deduction changes such as retirement, health insurance, social
security, etc.
Verifies and submits monthly New York State Retirement Reports
Responds to inquiries from internal and external parties concerning payroll and related personnel matter
Prepares a variety of records and reports related to the payroll process
Performs related work as required
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of principles and practices of computerized payroll processing and data based record
keeping
Strong customer service skills
Strong mathematical skills
Strong clerical skills
Ability to communicate effectively both verbally and in writing
Ability to establish and maintain effective working relationships
Ability to create and manipulate computerized spreadsheets, word documents, and databases
Ability to understand and carry out oral and written instructions
Ability to prepare reports
A high degree of accuracy
Initiative; resourcefulness; good judgment; tact and courtesy
Physical condition commensurate with the demands of the position.
APPLY: The successful candidate must take, pass, and be reachable on the “List of Eligibles” for the Rensselaer
County Civil Service examination for Payroll Specialist. All interested and qualified individuals wishing to
become candidates for this position MUST submit a complete application packet that includes a cover letter,
resume, East Greenbush Central School District application and Rensselaer County Civil Service application
(available on the district website) by January 5, 2021 to:
Marissa Cannon
Director of Human Resources
East Greenbush Central School District
29 Englewood Avenue
East Greenbush, NY 12061
In accordance with SAVE Legislation fingerprint supported criminal background check required for selected applicant. Notice of Non-Discrimination Policy The East Greenbush Central School District does not discriminate on the basis of race, color, national origin, sex, disability, age, or marital status, sexual orientation or any other characteristic protected by State or Federal law in any of its employment decisions; and provides equal
access to the Boy Scouts and other designated youth groups as required by Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans With Disabilities Act of 1990, and NYS Human Rights Laws.
Administration Center, 29 Englewood Avenue, East Greenbush, New York 12061
Phone: (518) 207-2529 Fax: (518) 477-4833