Early Field Experiences Coordinator
Ball State
Muncie, IN
Full-time
Construction / Physical Labor / Skilled Trades
Posted on April 24, 2024
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Early Field Experiences Coordinator
About this Opportunity
Come work on our team! We are proud to announce that our office has officially opened up applications for the Early Field Experience Coordinator position! You'll be working with future teachers in the State of Indiana and the school districts that support their success. Ball State University has the largest teacher preparation program in the state and the fifth largest in the nation. Your contributions will make a positive impact in the field and we'd love to have you join us.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
11
Wages Begin At
18.25
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
A crucial role in the function and operation of teacher preparation, the coordinator of Early Field Experiences will work closely with office leadership in the management of the field experiences for Ball State University. This position administers correspondence with school districts, school personnel and students, placement of students, ongoing monitoring student field placements, and coordination with assigned faculty.
Minimum Education
Bachelor's degree or equivalent.
Minimum Experience
At least one year of office or related experience; excellent communication skills.
Minimum Other
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Preferred Other
Position Title(s) Supervised
Student Worker
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Teacher Education Services:800070
Department Information
Department Email or Phone Number
765-285-1862
Duties & Responsibilities
Ranking
1
Job Duty
Coordinate and process early field experiences at all levels. This includes, but is not limited to; creating digital contracts, coordinating placement requests, obtaining transcripts; maintaining the Tk-20 database and Excel databases; obtaining public school schedules; and contacting students regarding placement changes.
Ranking
2
Job Duty
Process all denied field experience and student teaching placement requests. This includes the submission of all required documentation to a second school based on office policy; update database to reflect changes.
Ranking
3
Job Duty
Work in collaboration with OTES-CP Leadership during the entire field experience process. This includes, but is not limited to, attending regular meetings and provide status updates using appropriate communication.
Ranking
4
Job Duty
Advise and communicate with students and faculty regarding the field experience process. This includes providing updates on the status of placements and the eligibility of students.
Ranking
5
Job Duty
Assist Tk20/database administrator in updating files to reflect changes in field experiences, placements, or school policies.
Ranking
6
Job Duty
Promote field experiences through the publication of appropriate materials and speaking engagements to various groups on campus.
Ranking
7
Job Duty
Provide direct communication with students, principals, superintendents, mentor teachers, and faculty on the field experience process.
Ranking
8
Job Duty
Work to build and maintain collaborative relationships with district and school office staff.
Ranking
9
Job Duty
Work with OTES-CP leadership to coordinate and confirm criminal background and EDURisk training checks for all early field placements each semester according to the TC background check policy and designated school administrative personnel.
Ranking
10
Job Duty
Use Tk20/Excel/database to provide data for weekly, quarterly, and annual reports on field placements and other reporting needs as approved by the Director of OTES-CP.
Ranking
11
Job Duty
Support the honorarium process and the Office Coordinator for the payment of classroom mentor teachers.
Ranking
12
Job Duty
Assist with the supervision of student employees; assist with walk-in clients; answer phone as needed.
Ranking
13
Job Duty
Provide field experience assistance as needed for faculty, department chairs, Dean's Office, and the OTES-CP leadership.
Ranking
14
Job Duty
Perform other duties as assigned.
Ranking
15
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401454SF
Number of Vacancies
1
Desired Start Date
06/03/2024
Position End Date (if temporary)
Open Date
04/22/2024
Close Date
05/03/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Early Field Experiences Coordinator
About this Opportunity
Come work on our team! We are proud to announce that our office has officially opened up applications for the Early Field Experience Coordinator position! You'll be working with future teachers in the State of Indiana and the school districts that support their success. Ball State University has the largest teacher preparation program in the state and the fifth largest in the nation. Your contributions will make a positive impact in the field and we'd love to have you join us.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
11
Wages Begin At
18.25
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
A crucial role in the function and operation of teacher preparation, the coordinator of Early Field Experiences will work closely with office leadership in the management of the field experiences for Ball State University. This position administers correspondence with school districts, school personnel and students, placement of students, ongoing monitoring student field placements, and coordination with assigned faculty.
Minimum Education
Bachelor's degree or equivalent.
Minimum Experience
At least one year of office or related experience; excellent communication skills.
Minimum Other
- Thorough ability to communicate with a wide variety of people in a precise and professional manner.
- Ability to manage both undergraduate and graduate students.
- Practice with diverse individuals, groups and/or communities.
- Ability to utilize university software.
- Ability to work autonomously and take initiative.
- Excellent problem-solving skills.
- Strong organizational skills
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Preferred Other
Position Title(s) Supervised
Student Worker
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Teacher Education Services:800070
Department Information
Department Email or Phone Number
765-285-1862
Duties & Responsibilities
Ranking
1
Job Duty
Coordinate and process early field experiences at all levels. This includes, but is not limited to; creating digital contracts, coordinating placement requests, obtaining transcripts; maintaining the Tk-20 database and Excel databases; obtaining public school schedules; and contacting students regarding placement changes.
Ranking
2
Job Duty
Process all denied field experience and student teaching placement requests. This includes the submission of all required documentation to a second school based on office policy; update database to reflect changes.
Ranking
3
Job Duty
Work in collaboration with OTES-CP Leadership during the entire field experience process. This includes, but is not limited to, attending regular meetings and provide status updates using appropriate communication.
Ranking
4
Job Duty
Advise and communicate with students and faculty regarding the field experience process. This includes providing updates on the status of placements and the eligibility of students.
Ranking
5
Job Duty
Assist Tk20/database administrator in updating files to reflect changes in field experiences, placements, or school policies.
Ranking
6
Job Duty
Promote field experiences through the publication of appropriate materials and speaking engagements to various groups on campus.
Ranking
7
Job Duty
Provide direct communication with students, principals, superintendents, mentor teachers, and faculty on the field experience process.
Ranking
8
Job Duty
Work to build and maintain collaborative relationships with district and school office staff.
Ranking
9
Job Duty
Work with OTES-CP leadership to coordinate and confirm criminal background and EDURisk training checks for all early field placements each semester according to the TC background check policy and designated school administrative personnel.
Ranking
10
Job Duty
Use Tk20/Excel/database to provide data for weekly, quarterly, and annual reports on field placements and other reporting needs as approved by the Director of OTES-CP.
Ranking
11
Job Duty
Support the honorarium process and the Office Coordinator for the payment of classroom mentor teachers.
Ranking
12
Job Duty
Assist with the supervision of student employees; assist with walk-in clients; answer phone as needed.
Ranking
13
Job Duty
Provide field experience assistance as needed for faculty, department chairs, Dean's Office, and the OTES-CP leadership.
Ranking
14
Job Duty
Perform other duties as assigned.
Ranking
15
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401454SF
Number of Vacancies
1
Desired Start Date
06/03/2024
Position End Date (if temporary)
Open Date
04/22/2024
Close Date
05/03/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Letter of Recommendation 1
- Letter of Recommendation 2
- Licenses/Certifications
